1727: 6 Common Sense Time Management And Productivity Tips Anyone Can Use by Carl Pullein

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[00:01:00] This is Optimal Work Daily. Six common-sense, time-management, and productivity tips anyone can use. By Carl Pullein of carlpullein.com. The demand on our time has grown incredibly over the last 20 years or so. This has largely been because of the digital revolution, where once if we were not in our home or place of work, our friends and colleagues could not reach us.

[00:01:25] Now, no matter where we are in the world, or universe, we can be reached with the simple press of a button. With that 24-7 access to our time and all the wonderful things we can now do for entertainment and education, we find ourselves having difficulty finding time to do the most basic of things. Have breakfast and dinner with our family. Spend an hour or so reading a book or go for a Sunday afternoon walk with our partner.

[00:01:51] A lot of this is due to access. We're more accessible than we've ever been. For most people, leaving their mobile phone at home while they go for a run or take a walk with their loved one would be uncomfortable. This is the way we lived just 20-30 years ago and we had no problems or issues because of it. Although I would not go so far as to say we were more relaxed back then, I would say we enjoyed more of the time we had with our loved ones because it was just them and us.

[00:02:19] There was no mobile phone or other electronic device beeping and buzzing for our attention, acting like a gooseberry. So with that in mind, here are six tips and tricks anyone can use that will help you to regain more of your time so you can spend it doing the things you want to with the people you want to be with. Use your calendar. It surprises me how many people are not using their calendars to manage their time each day.

[00:02:45] Your calendar shows you how much time you have each day and you see where you have gaps to do the things you love doing. Exercise, spending time with the people you care about, reading a book or taking a walk in the park. All these things can be scheduled on your calendar so when you receive a demand for your time, you can make a decision based on whether the new demand for your time will be more important or fulfilling than the original one. Get better at saying no. This is hard.

[00:03:12] It's the one that most people struggle with because we are wired to please people. Saying no to someone feels like we're letting them down and they'll think badly of us. The truth is, if you say yes to a time demand and then you do not give your full commitment to it, you will let that person down a lot more than if you'd said no in the first place. You don't have to be impolite when saying no. You can do it gently. Developing a few strategies, though, that make it easier for you to say no to demands

[00:03:39] will ease your time pressures and put you in more control of what you do each day. Spend a few minutes at the end of the day planning the next day. This one is huge. All you need is 10 minutes at the end of the day to write out a few things you want to get done the next day. It doesn't matter where you do this. You can have an elaborate to-do list manager. You could use your calendar or just a simple piece of paper. All that matters is you make a plan for the things you want to do tomorrow.

[00:04:07] What this does is help you to stay focused on what is important to you. It also gives your mind a chance to prepare. When you begin the day with a purpose and a plan, you are more likely to get those things done than if you just turn up at work and allow your email to tell you what needs doing next. A bonus tip. Before you start the day, take a look at the list you made the day before and review it. Visualize yourself completing the list.

[00:04:35] This helps you to stay focused on what you have decided is important for the day. Stop over-committing yourself. You do not have to do everything all at once. One of the reasons so many people feel stressed out and overwhelmed is because they are trying to complete all their projects in one go. Stop this. Firstly, you're never going to be able to do everything all at once. And secondly, when you take that kind of pressure off yourself, you get a lot more work done

[00:05:03] because you can focus on a few key parts that will move your projects further, faster. Identify the things that will have the biggest impact on your work. Too often, we spend our time doing trivial tasks that do not have a significant impact on our work. Checking email, for example, is incredibly inefficient. Doing email is more productive. What's the difference? Well, checking email is going through your inbox, looking for an important email, and ignoring the less important email.

[00:05:31] Doing email is starting at the top of your inbox and dealing with each email as you go through it. Checking email leaves you with emails still in your inbox that you'll have to look at again later. Doing email leaves you with an empty inbox and a list of emails that need action that you will do when you have time later. With practice, you soon learn to distinguish what tasks have the biggest impact on moving projects forward. While planning is important, spending too much time planning and thinking

[00:05:59] does not move projects forward. Action does. Making the phone call you've been putting off, sitting down and writing that report or preparing the slides for the presentation you have to do next week. Those tasks get things done. Thinking about them does not. Take a break. We're not machines. We can't work at a consistent level all day. We will go through peaks and troughs, and for most people, they can stay focused and creative longer in the morning.

[00:06:29] After lunch, it becomes harder to focus, and pushing yourself through to try and finish a report is wasting time. Instead, learn when you are at your most focused. For most people, that will be in the morning. For some, that could be in the evening. Then use your calendar to schedule the work that requires the most focus and concentration at the times you're at your best. Then, every 90 minutes or so, take a 10-minute break. Get up. Move around. Try to get some fresh air and a different view.

[00:06:58] Staring at a screen all day will sap your creative juices quicker than anything else. Taking a break and getting outside will rejuvenate you. So, there you go. Six common sense tips and tricks to help you become more productive with your time so you can spend more of your time doing the things you want to do and that have the biggest impact on your work and your well-being. You just listened to the post titled

[00:07:25] Six Common Sense Time Management and Productivity Tips Anyone Can Use by Carl Pauline of carlpalline.com What does it take to lead like a superhero? Find out on the Superhero Leadership Podcast hosted by Marvel's former CEO and legendary turnaround expert, Peter Cuneo. Each week, Peter is joined by top performers from business, media, and beyond. Leaders who have mastered the art of impact, resilience, and vision.

[00:07:53] Together, they explore Peter's 32 leadership essentials, revealing what it really takes to rise, inspire, and lead with purpose. Check out the episode with Michael Fabiano, president of ESG News, who offers candid insights on how leaders can run towards challenges and drive innovation in resistant cultures, embrace lifelong learning to stay ahead of disruption, and create environments where bold ideas thrive. If you want to level up your leadership,

[00:08:23] this is your blueprint. Search superhero leadership wherever you get podcasts. ServiceNow unterstützt Ihre Business Transformation mit der KI-Plattform. Alle reden über KI, aber die KI ist nur so leistungsfähig wie die Plattform, auf der sie aufbaut. Lassen Sie die KI arbeiten, für alle. Beseitigen Sie Reibung und Frustration Ihrer Mitarbeiter und nutzen Sie das volle Potenzial Ihrer Entwickler. Mit intelligenten Tools für Ihren Service, um Kunden zu begeistern.

[00:08:51] All das auf einer einzigen Plattform. Deshalb funktioniert die Welt mit ServiceNow. Mehr auf servicenow.de slash AI for People. And thank you so much to Carl for letting us share his work today. Carl is a renowned productivity and time management coach who has helped thousands of people around the world get better at managing their time and become more productive using technology they carry around with them every day. You can check out his podcast, which is called The Working With Podcast. And Carl has written three books

[00:09:21] on productivity and time management. He's also got a couple of courses called Time and Life Mastery and Your Digital Life. And his purpose is to help people learn how to manage their time so they can enjoy their lives and build a life they are truly proud of. And be sure to come by carlpullin.com to show him some support. You can see more about him, plus get access to his podcast, coaching, courses, webinars, books, downloads, you name it, he's got it. So that's gonna do it for me today.

[00:09:50] Hope you are having a great one with you tomorrow where your optimal life awaits.